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By Richard Rost   Richard Rost on Twitter Richard Rost on LinkedIn Email Richard Rost   5 months ago

Cascading Combo Boxes: One Box Filters Another

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In this video, I will show you how to set up cascading combo boxes. This is where the value selected in the first combo box will filter the results of the second combo box. For example, you choose a state in box one, and then box two will show only a list of cities from that state.

Liana from Honolulu, Hawaii (a Platinum Member) asks: When I'm entering in my customer's address, is there any way that I can pick the state first from a list of options, and then have the city combo box only show cities from that state? I have a very select list of city/state combinations that my company sells to, and it would be so much easier than typing these in every time. Thanks!


Members will learn how to display cascading combo boxes in a continuous form, and also how to perform the cascade without the need of an external query.

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If you want to see another example of cascading combo boxes, watch my Vehicle Maintenance video. I show how to do the same thing with make and model for a car. Pick "Ford" and then only Ford models will show up in the model combo box;


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Bruno Segers 
5 months ago
I have a new question following the video about combo boxes in cascade. I made a matrix table with all our companies and projects with yes/no results. If I want to place an order for a certain internal company I only want to see only the results in the combox where I have selected my matrix table "yes". So I should be able to establish the relationship in the form Company / Company column matrix before I can perform my "Like function -1" in the SQL statement. Read More...
Scott Axton
5 months ago
Bruno -
The question is a bit difficult to understand.  Possibly because of language difference? ( I don't see a location flag by your name so I'm guessing you are not in the USA )  
I'm not understanding "matrix table".

I see that you have started the beginner classes but that doesn't tell us much of how experienced you are with Access.
That will help us out how technical or basic to be in responding to your questions.

If I understand correctly that you have multiple companies in the same database.
Company A, Company B, ...Company H?
Are the customers the same for all the companies?  How about the products or services?
So many questions and so little space!  Sorry.

It might help us if you take a screenshot of your db and post it using the Upload Images in the top right corner of your original post.
Bruno Segers
5 months ago
I made it bit simple and created a matrix table in excel. I hope that makes things a bit clearer.
When I make an order, I first select one of our companies in the form. As an example I take Company 2. Then I want in the combobox "project" only  the results project 1 - 5-6
Can you help me how to build this SQL?
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