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ABCD Core Part 5

Profile Picture, Image and Document Management

Welcome to ABCD Part 5: Core. Total running time is 4 hours, 17 minutes.

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  • Lesson 1: Creating a Profile Picture, Select a File, Copy to a Server Folder, Rename, Office 16 File Dialog, SystemValue Table, GetSystemValue Function
  • Lesson 2: Document Management, Table, Form, Make Subform, Preview on Each Record, Select Code
  • Lesson 3: Change Layout, Open Other File Types, ShellExec (make 64 bit), Create Custom Thumbnails
  • Lesson 4: Bug Fix. Helper Data Popup Not Working in Subforms. Pass Control, Not Form/Field Name
  • Lesson 5: Conditional Format Expire Date, Expired=Red, Soon=Yellow, Main Doc Form, Expire Filter Combo
  • Lesson 6: Add Multiple Documents at Once, Delete File with Record, Open Doc Folder, Update Expire Date

Database Files


Possible Future Upgrades

  • Win API for Icon Image: it may be possible to get the icon that Windows uses and display that for each document instead of using our stock images.
  • Icon Thumbnails as Helper Data: if I can't get the Windows image, we can set up the icon list in the Helper data
  • Enhanced Search Features: if enough people want the Document form to have enhanced search features, like the EntityListF has (search text boxes, sort by clicking on the labels, etc.) then let me know and I'll add it to a future module. Comment below.

Learn More

I need to start making a proper outline page for the ABCD parts like the Developer lessons. I'm posting this here for the time being:

1. Profile Picture (50:49)
Select Profile Picture
Display on EntityF
MS Office 16 Object Library
FileDialog File Picker
File / Folder Exists
Filename From Path

2. Documents 1 (63:34)
Document Management
Table, Form, Make Subform
Preview on Each Record
Select File Code Updated Global

3. Documents 2 (48:09)
Change Layout
Open Other File Types
ShellExec (make 64 bit)
Create Custom Thumbnails

4. Bug Fix HelperF (11:55)
Helper Data Popup
Not Working in Subforms
Pass Control, Not Form/Field Name

5. Document 3 (31:22)
Conditional Format Expire Date
Expired = Red
Expiring Soon = Yellow
Main Document Form
Hide Entity on Subform
Expiration Filter Combo

6. Documents 4 (40:46)
Add Multiple Documents at Once
Delete File with Record
Open Doc Folder
Update Expire Date

Enroll Today!

Enroll now you can watch the videos, download the databases, ask questions, and make suggestions!


I am recording videos showing how the database is built, but mostly so that you can understand the construction and be better equipped to make any modifications or additions you may need on your own. This will be marketed as a finished database without the need for any enhancements, but, of course, one of the main reasons to use Access is so that you can make changes yourself. The videos will be a quick run-through of how each feature is built, as I'm building it. I will be using advanced features like SQL and VBA from the start, so you may want some SQL or VBA Developer Lessons under your belt if you're going to try to follow along. This is NOT a teaching database. Free Technical Support will NOT be offered.

Tech Support

There is NO free Technical Support provided on the ABCD if you have not taken ALL of my previous Developer lessons. There are a lot of very difficult, advanced programming concepts used in the construction of this database. I do not have the time to provide free support if you get stuck trying to make modifications. All I will do is point you to the appropriate Developer lesson(s) that cover the issue. There is a reason why (a) I say this is NOT a teaching database, and (b) there are pre-requisites. Feel free to ask questions, but I can't spend half an hour explaining concepts that are already covered in my other lessons.


Unlike my other courses and seminars which provide you with royalty-free databases that you can modify and distribute yourself, the ABCD does NOT come with a royalty-free license. You may only customize the database for your business needs and for use within your organization. You may not resell or distribute it to others without express written permission. In addition, if you are using it in an organization with more than 10 users, you must purchase additional licenses. Contact me for additional information. I will post additional details when the Core database is completed.


There are two purchase options available for the ABCD.

  • You can purchase a fully editable and customizable copy of the database in addition to the video tutorials that show how it was built. This is the option you should pick if you want to make changes to the database for your own business needs, and you want to learn how the database was constructed to assist you. As a reminder, these are not teaching videos. They are simply provided to show you how the database was built. Free support is not guaranteed if you have questions. I do my best to answer questions, but I can't promise anything. You must purchase any pre-requisite parts or modules required. For example, you may not purchase Core Part 4 without first having parts 1 thru 3.
  • Once the Core is finished, you can optionally purchase a use-only version of the database. This is the best option if you only plan on using the database for your personal or business needs, but do not intend on modifying the structure of the database. Free instructional videos will be provided to teach your staff how to use it.

Your Feedback

I will be releasing new Core features and modules on a regular basis. You can see the list of features that are scheduled for development on the Coming Soon page. I would very much like your feedback on what features you think should be available. If you have a specific interest for your business type, let me know. 


ABCD Core Part 5 Print Doc Upload Images   Link  
Mark Pierce 
10 days ago
I am working with the document library and really like the tool. Is it possible to have a button to automatically print off all files in the document library? Or a check box per file to select the files you want to print? Read More...
Alex Hedley
10 days ago
For loop with a recordset?
Mark Pierce
7 days ago
I am stuck, since there is multiple files with different names how to I address that? The printfile commend requires the hard code of the file path and name.
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ABCD5 After L2 Questions Upload Images   Link  
Alexis Cao 
15 days ago
Dear Friends&#65306;

Due to i have less knowlege about the pic vba code, could you tell me where to be changed so that the standard files can be runned normally

The problem just be there when i opened it at first time
Alexis Cao
15 days ago

Alex Hedley
15 days ago
> Path not found

What is the path it is looking for?
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ABCD Upload Images   Link  
Juan C Rivera 
6 months ago
Hi Richard as always I find so many things that just leave me in AWWWWWWW!
I especially like the subform where you used to automatically insert required for all in the type field.  Now I know the ABCD is not a teaching video but I like to ask if you can do a tech tip on how to do this.  This is not a real project but self inflicted as I like to some day use this.  I like to see this broken down as you have the gift to show an explain things in a way that so few can.  And a tech help video will be much more efficient for me if I can just review that and not look at all the videos in the ABCD set looking for this one section.   Read More...
Richard Rost
5 months ago
Refresh my memory... what exactly do you want me to show in more detail? I do so much in these videos, it's hard to keep track.
Juan C Rivera
5 months ago
Think this may help ABCD-MiscTab gray color Add New entity.  I try to do this on its own on a form with new person added and if the Title is Eng, this populates for required training lets say Autocad, MS Project.  Ang if Title Facilities Manager it will populate with diffrent requuired training.  I got the fields done for when started set to NOW(), and date comp.  Or this maybe New Client to purchase a computer.  Depending on what the computer is for Games, vs just checking email diffrent components will get auto poulated in to the sub form for building the end product.  just thinking about this has me thinking of the manyways it can be used.  When I saw this I was thinking of a movie line "Where does he get all his wonderful toys"
As always thank you for every tech help, every developer class, I take something away that has helped me step my game up.

Oh snaps! I look up in the internet Romulan Ale. Can you belive a company really makes it?

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Keywords: access ABCD 05 part 05 core document management ms office 16 object library select profile picture filedialog file picker file exists folder exists filename from path select file helper data   PermaLink