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Home > TechHelp > Directory > Access > Nested Subforms < Aggregate Calculations | Split Database >
Nested Continuous Subforms
By Richard Rost   Richard Rost on Twitter Richard Rost on LinkedIn Email Richard Rost   2 years ago

How to Create Multiple Nested Continuous Subforms

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In this video, I'll show you how to create multiple continuous (list) subforms inside of each other. We'll track data for a fictional college and store departments, courses, and classes. So if you want to know in which courses you'll find classes like "Neil DeGrasse Tyson's Favorite Hits" or "Which Captain is Your Favorite, and Why is it Picard?" then you'll be able to quickly locate them with these forms.

Elaine from Sante Fe, NM (an Access Expert student) asks: I have someone who wants to enter info for each of the four tables in the database in one giant form. I've created four different forms with continuous subforms. I'm stumped as to how to get them to work together, flowing from the top table selection and then related data showing through the other three tables. How do you set this up?


I'll show you how to create another subform that has a list of students enrolled in each class. You will create a student table and subform, a junction table to hold a many-to-many relationship with the class table, and a combo box on that student form to select each student. Plus the Extended Cut shows how all of the initial tables and forms were built from scratch.

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Subform in a Continuous Form:
Many to Many:

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Please feel free to post your questions or comments below or submit them via the TechHelp page.


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Tammie Barr 
25 days ago
I have a student form. Inside that, I want to build a continuous nested subform. So in the first nested subform, we would choose the teachers each student has (anywhere from 1 to 8 teachers using a combo box). In the next nested subform, I want to pick from a combo box what course that teacher is actually teaching. Then another nested subform with the teacher's contact information. We need to track all the contact information for each teacher. I have built a table for the teachers, courseID (departments), the classes (connected to the courseId table, and the contact information. However, I can't seem to get them to work together and use combo boxes for the teacher's name, and the class name like I envision.
Adam Schwanz
25 days ago
Can we get some images of what you're trying to do? Or what you are hoping for it to do? You should be able to do this pretty easily as long as you have the parents and children fields linked in the subform.
Tammie Barr
19 days ago
This is the student form I put the nested subform into.  The teacher doesn't
show in this view. I want to pick the teacher then pick the course, then the class. Some
teachers have more than one course they teach a student in. Then a contact that list for each teacher has with that student.

This is the nested subform I created.  Not sure what I am doing wrong.

I didn't know if this would help so I sent it too.

Thank you for any help you can provide!

This will not allow me to put the pictures in.  I have sent them in a response but I think it may have been lost.  I'm sure if there is another way I can sent the pictures to you. Please advise. Thank you!
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David Cooke 
5 months ago
Followed the video for nesting one to many subforms, however I have 2 many to many tables (I believe) that I cannot for the life me get to work.  I can get the bottom half to work but then when I add them in the subforms half the subforms don't change when I change the top record.  3 lookup tables that match two junction tables (2 table to one junction and 2 tables to the other junction. Looking for live assistance.  thanks Read More...
Kevin Robertson
5 months ago
Check the Link Master & Child fields and ensure there is a field in the relevant tables that they can be linked on.
Alex Hedley
5 months ago
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Nested continuous forms Upload Images   Link  
Doug Kimzey 
6 months ago
I am following the steps of the "How to Create Multiple Nested Continuous Subforms in Microsoft Access - EXTENDED CUT MEMBERS" but cannot get the forms to synchronize.

I am trying to get two forms to synch.  The fields involved in the one-to-many relationship are included in the main continuous form and the child continuous form embedded in the footer section of the main form.   Read More...
Kevin Robertson
6 months ago
In the Subform, have you set the Link Master Fields and Link Child Fields properties. They are on the Data tab of the Property Sheet.
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