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Extend Conditional Formatting in Excel
Use Visual Basic for Conditional Formatting with more than 3 items in Excel 2003
 
Q: I am using Excel 2003. I need to increase the number of Conditional Formatting options available up to 5 or 6 options. Can you help me?
   
A: Excel 2003 and earlier only allow up to 3 Conditional Formatting options, as I showed you in one of my previous Tips & Tricks videos. However, using a little bit of VBA (Visual Basic for Applications) code, you can extend the maximum number of Conditional Formatting options as high as you want. You're limited only by your imagination.
 
 
Here is the code that you need to insert into your spreadsheet. The free video below explains exactly how to do this, step by step.
 


Private Sub Worksheet_Change(ByVal Target As Range)
  Set I = Intersect(Target, Range("B2:B8"))
  If Not I Is Nothing Then
    Select Case Target
      Case 0 To 100: NewColor = 37 ' light blue
      Case 101 To 200: NewColor = 46 ' orange
      Case 201 To 300: NewColor = 12 ' dark yellow
      Case 301 To 400: NewColor = 10 ' green
      Case 401 To 600: NewColor = 3 ' red
      Case 601 To 1000: NewColor = 20 ' lighter blue
    End Select
    Target.Interior.ColorIndex = NewColor
  End If
End Sub

Private Sub Worksheet_SelectionChange(ByVal Target As Range)
  Range("F1:F1") = Range("F1:F1").Interior.ColorIndex
End Sub


 

We have a FREE video tutorial that shows you how to do this step-by-step.
 
 Click here to view the FREE video

I also cover Conditional Formatting in much more detail in my Excel 104 class, and I will be covering all of the VBA material in greater depth a future lesson. Make sure you get on my mailing list to be notified when it's completed.

 


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