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Email Seminar Progress
By Richard Rost   Richard Rost on Twitter Richard Rost on LinkedIn Email Richard Rost   7 years ago

I've been working on the Access Email Seminar for several days now. It's coming along nicely. I've already recorded over 2 hours of material. So far I've covered all of the basic ways to send email from Access using Outlook.

I've covered using Microsoft Word to create nice, formatted documents you can send out to a group (which some of you received samples of). I've covered automating Outlook using Access VBA - actually controlling the fields and properties in code.

I'm guessing I've got another 2 days of recording to go before the seminar is ready for release. I still have to cover file attachments, exporting Access reports as PDF files and then attaching those (really cool stuff), sending to LARGE batches of people, customizing your emails with merge tags like **FIRSTNAME** and so on.

Then I have to still cover using NON-Outlook email servers like GMail or your own company mail server. You can connect to ANY normal SMTP server with the technique I'm going to show you. We'll build our own separate Mail Server Database that you can connect to with linked tables, send your emails there, and it will sit over in the corner on a timer, sending out emails on whatever schedule you like. Cool stuff.

Optionally, I may also cover how to READ emails into Access. I haven't decided if I want to cover this yet or not since this seminar is primarily about SENDING email. If you want to see this, let me know. I personally use this in my database for reading in BOUNCE messages from my mail server (if I send you an email and it's undeliverable, my database can read the bounce messages back in and mark you NOT to be sent to next time). It's also handy for importing emails from people who reply to the email address even though the email says NOT to. :) So if you want to see this, post in the comments below.

Here's the full outline of what I have recorded SO FAR...

01. Sending Email Manually (16:35)
Create Customer Database
Customer Table
Customer Balance Report
Email Button
Send Object As Dialog
Brief Discussion of Output Formats
Export as PDF
Send and Receive in Outlook
Command Button Wizard
Build Event
Embedded Macros
OpenReport Macro Command
Where Condition
VBA Code Editor
Docmd.OpenReport acViewPreview

02. EmailDatabaseObject SendObject (17:49)
Mail Report in Command Button Wizard
EmailDatabaseObject Macro Command
Specify Output Format PDF
Send to Static Email Address
Send to Current Customer
To, Cc, Bcc Fields
Subject Line
Message Text
Edit Message
Unsafe Actions
Access Security Warnings
Access VBA SendObject Command
Adding FirstName to Custom Message Text
Limitations of SendObject Method

03. Email Merge to Word (16:14)
Pros and Cons
External Data, Word Merge
Send Company Newsletter
Microsoft Word Mail Merge Wizard
Use Current Document
Use an Existing List
Edit Recipient List
Edit Document - Compose Email
Add Formatted Text
Insert Hyperlinks
Insert Pictures
Layout Email with Tables
Complete the Merge
Merge to E-mail
Embedded Images

04. Automating Outlook Email 1 (22:54)
Create Send Email Form
VBA Primer with MsgBox
Adding a Reference to Outlook
Microsoft Outlook 15.0 Object Library
CreateObject, CreateItem
To, Subject, Body Properties
Displaying the Message
Sending the Message Immediately
Outlook Security Warning
Send to Multiple TO Recipients
Add a CC and BCC
Stop Code Execution
Invalid Use of Null
Checking for Required Values
If Not IsNull

05. Automating Outlook Email 2 (27:09)
Sending Formatted Emails
Plain Text vs Rich Text
HTML Codes in Text
Using Word for Exporting HTML
HTML Filtered
Putting Images Files to the Web
Upload to Google Drive
Change URL in HTML for Image
Switch from Plain to Rich Text
Send to Outlook

06. Automating Outlook Email 3 (15:44)
Create Separate Email Form for HTML
Send Email Button on Customer Form
OpenForm Command
Set Forms!EmailF!MsgTo to EmailAddress
Send Balance Report via Automation
Creating Your Own Subroutine
Switching Plain v Rich Text in VBA
Enter Key Behavior for New Lines

Email Seminar Progress Upload Images   Link 
7 years ago
Definitely would like to know about how to READ emails into Access!!  Very excited about this new seminar.  Can't wait!

Reply from Richard Rost:

I'm adding it by popular demand. Working on that today, in fact. Read More...
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Jim Gray 
7 years ago

Thanks as always for your help and time to answer so quickly.  With your advice in mind, I deleted my current account on Outlook ( the one that still existed from the conversion ) and added it back in as a new account.  Outlook 2013 ran with that info, found my email server and reestablished the account. Looks like that solved the issue.  I guess I should have been more savy when I converted but there wasn't any specific instructions to my knowledge about reestablishing email accounts...Anyway, thanks for you help. Read More...
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James Fisher 
7 years ago
Really looking forward to this upcoming seminar Richard
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7 years ago
Hi Richard,

It would be brilliant if you were able to cover how to READ emails into Access. I think this addition will put an extra layer of 'icing on the cake' to make an already special seminar - truly special. Read More...
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Jim Gray 
7 years ago

You will likely answer this in the seminar but I will ask it now.  I converted over to Office 365 which obviously included Outlook 2013.  I never had issues emailing PDF versions of reports from my database until I changed from Outlook 2010.  Now I get error messages that I need to configure my mail client and also continue to receive notices that the certification of my email client is not correct, do I want to continue to use this client.... I am receiving emails as usual so it is confusing to me where to go to fix this issue... If you are going to cover this in the seminar let me know or if you can lead me to where I can fix this issue I would appreciate it.  Thanks Richard Read More...
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7 years ago
hi richord
I think it's a shame that the course would not be perfect with everything to do with emails, it's Better to wait a few more days, to record lessons about receiving emails. and then  its will be a seminar complete with everything to do with emails. Read More...
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Chris B 
7 years ago
Hello Rick
OK, I'm drooling :o)

While Outlook is a good product and I use it all the time, I would prefer not to depend on it in Access. I have two databases that use CDO because if these databases get passed on to other people in the future, the databases have no dependencies on other software, other than Windows utself. Read More...
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Keith Williamson 
7 years ago
Being able to read emails into Access would be really useful.

Kind regards

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Joni M 
7 years ago
Can't wait for this seminar.  I've had several requests from my boss to set up an automated email that contains a weekly report of tasks for each individual employee.  Your outline looks like I'll be able to glean more than enough info to get this accomplished. Read More...
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