Groups in Microsoft Access

7 months ago

Groups plus Notes Upload Images Link
Jean-Pierre Christen
6 months ago

Dear Richard

Loved the Groups Techhelp video! Group subforms, and the List form with combobox in footer will help refine my searches much better than using a multifield search function.

For my database, Im planning five of everything, Group tables, junction tables, subforms and list continuous forms. One set for company, director, shareholder etc.

I was thinking of just one Group table, but I will end up with more than 30 groups to choose from. The Director has 5 separate groups to choose from, company has 10 to choose from etc. So instead of ending up with a combo box that has 30 choices to choose from, better to have 5-10 (and avoiding putting a Director in a group that has nothing to do with them).

I want to add a Notes/Data in the Junction table, so that in the subform, I can add notes as to why that person was put in that group. Similar to your MISC subform. My question is, will adding the notes affect the Junction table in any way or compromise the indexing/query building ? Or cause me any problems?

Jean-Pierre Christen
6 months ago

Adam Schwanz
6 months ago

No, you're linking CompanyID to GroupCompanyID there, and are free to make specific notes in there in a short text field for that specific transation, sometimes I even add more fields or dates or other things. Long as the relationship is only setup once (ID 1 to ID 1) you can do whatever you need to

Jean-Pierre Christen
6 months ago

Great! Many thanks Adam!

Richard Rost
6 months ago

You can put whatever info you want in that junction table. You can even add a date field to timestamp when it was added. I would caution you though... instead of making multiple group tables and multiple junction tables, why not just have a GroupType table? Then you only need 2.

Jean-Pierre Christen
6 months ago

Hi Richard

The same way you did a HelperT and HelperTypeT? Yeah your way is much better! Many thanks for advise!

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