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Track Log On
By Richard Rost   Richard Rost on Twitter Richard Rost on LinkedIn Email Richard Rost   4 months ago

Tracking User Logon & Logoff from a Database

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In this video, I'll show you how to track each user's log on and log off times in your Microsoft Access database. We'll determine the username and computer name from the Windows system environment variables, log the user in when they start the database, and log them out when the close it. 

Jason from Fort Payne, Alabama (a Platinum Member) asks: I need an easy way to track what time each user starts their database every morning, and what time they leave to go home at night. We've got a timeclock, but nobody uses it. I figure at least this way I can tell when they start working on their computers. Everyone needs the customer database. LOL


Members will learn how to add up all of the time that each user spends in the database. We'll generate a query showing the total number of minutes spent logged in each day. We'll also get rid of the queries from the last lesson and replace them with SQL statements. 

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Norman Houghton 
43 days ago
I implemented your method for tracking user logon and logoff.  I have a login form and used the code to insert the logon event after the user's username and pssword have been checked.  I used the code to insert the logoff event in the form's unload event. Read More...
Richard Rost
42 days ago
That is quite strange. You're running it in the On Unload event? You're right, that usually only fires once per form close. Without seeing your database, it's difficult to say. Maybe try running down the Troubleshooter.
Norman Houghton
7 days ago
Hi Richard, just for information, I think it was probably being caused by corruption in the database.  
One day when trying to open the database I got an error message saying Access had detected the database was in 'an inconsistent state' and it would try to recover it.   It did recover successfully without any apparent loss of data and I haven't seen the problem with recording multiple logoffs since.
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Keywords: TechHelp Access append query, sql, insert into, username, logon, log on, logoff, log off, logging user activity, environment variable, environ, log in, log out, login, logout, log user activity, event tracking, audit users, time tracking  PermaLink