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By Richard Rost   Richard Rost on Twitter Richard Rost on LinkedIn Email Richard Rost   3 months ago

Microsoft Access Inventory Management System

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In this video, I will show you how to manage inventory with Microsoft Access. We will track stock as it comes in, and as it goes out, and calculate the quantity on hand using a simple query.

Garrett from Portland, Oregon (a Gold Member) asks: I love your Invoicing template. It's very helpful for managing my small business. Thank you. Is there any way to use this template to track inventory? I'd like to be able to know what my current quantity on hand is for any product.


Members will see how to manage inventory using a slightly different method. We will store the actual quantity on hand in the product table instead of calculating it on the fly. This is a better long-term solution, especially for companies that process a lot of orders. It also allows for manual adjustment of the inventory levels. We will mark the order as shipped, and at that time run a query to adjust the inventory levels.

Silver Members and up get access to view Extended Cut videos, when available. Gold Members can download the database template from class plus get access to the Code Vault. If you signed up on YouTube you have to contact me so I can set up your account here on my web site. If you're not a member, Join Today!


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Reserved inventory Upload Images   Link  
Andrzej Wlizlo 
2 months ago
I watched both videos on inventory, and I have question: how to accomplish reserved inventory?
My idea is to reserve items in a moment when order is typed in but is not paid for.  
Adam Schwanz
2 months ago
You can just use a yes/no field if you want. Call it reserved. Mark it yes when the order is pending and then exclude any inventory that is marked yes from your inventory query.
Richard Rost
2 months ago
Adam: an elegant and simple solution. :)
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Inventory Lookup on a Order Upload Images   Link  
Marius Steenkamp 
3 months ago
Hi I am looking for the tech Help video on how to create a inventory lookup on the Order Form. I have watched the inventory ( how to manage inventory ) but can't find it there or under the extended cut. Read More...
Richard Rost
3 months ago
What do you mean by "create an inventory lookup?" Do you mean picking a product from a list to add to the order? That's in the extended cut for Invoicing.
Marius Steenkamp
3 months ago
Ok. Yes that is what i mean.

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