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Home > TechHelp > Directory > Access > AutoText < String Functions | Command Buttons >
By Richard Rost   Richard Rost on Twitter Richard Rost on LinkedIn Email Richard Rost   5 months ago

Insert Stock Reply Text Into Note Fields

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In this lesson, I'll show you how to create a table full of "stock replies" or AutoText that you can insert into your note fields in Microsoft Access. This works great for correspondence where you have specific replies you send often, or if you have specific text you are always copying and pasting or typing into notes fields (yeah, I know, they're called Long Text fields now. I'm Old School). Microsoft Access doesn't have an AutoText feature like Word does, but we can create something to do the job without a ton of work.

Leroy from Alpharetta, Georgia (a Gold Member) asks: I'm using your TechHelp customer database and I'm using the contacts form to track every time I interact with the customer, like you recommend. I have specific text that I use a lot, such as "sent customer a followup email," or "attempted to contact, no answer." Things like that. Is there a way I could just pick these items from a list and add them to the contact history with a single click instead of having to type them in all the time? I still want the ability to edit the text or add more stuff though.


Members will see how to insert the text right at the location of the placement of the cursor. We will use the SelStart property to see where the cursor is located. This is often desired over just adding it to the end of the string. We will also see how to add merge fields like [FIRSTNAME] or [DATE] to the AutoText fields.

Silver Members and up get access to view Extended Cut videos, when available. Gold Members can download the database template from class plus get access to the Code Vault. If you signed up on YouTube you have to contact me so I can set up your account here on my web site. If you're not a member, Join Today!


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microsoft access, ms access, #msaccess, #microsoftaccess, #help, #howto, #tutorial, #instruction, #learn, #lesson, #training, #database, AutoText, Merge Codes, Merge Fields, Mail Merge, stock reply, stock replies, correspondence


AutoText using rich text Upload Images   Link  
Jeffrey Rainey 
3 months ago
I have watched and customized what I learned with the Tech Help for AutoText. I got it to work fine with plain text but not with rich text. Is there a work around to do the same functionality for rich text as there is with plain text. Apparently the underling rich text formatting messes things up. Thanks.
Kevin Robertson
3 months ago
Have you also changed the TextFormat to RichTect in the tables?
Any HTML encoding will have to be removed manually.
Richard Rost
3 months ago
I haven't tried it with Rich Text. What's it doing?
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