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Home > TechHelp > Directory > Access > Images < Not Updateable | Table-Level Validation >
By Richard Rost   Richard Rost on Twitter Richard Rost on LinkedIn Email Richard Rost   11 months ago

Display Images Without Storing in the Database!

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In this video, I'll show you how to display images in your Microsoft Access forms and reports without storing them in your database. Images (or any external files for that matter) can really bloat your database, making it big and slow. Storing the files in an external folder and tracking the location of that file is a much more efficient way to handle images with Microsoft Access.

Haruki from Kawasaki, Japan (a Platinum Member) asks: I would like to be able to print out employee name badges with their name, the company logo, and their picture. What's the best way to do this in Microsoft Access?


Members will see how to use a little VBA code to make a button that we can click on and browse for the filename. This way you don't have to type in or copy/paste the path and file for the picture. Just click, select, done.

Silver Members and up get access to view Extended Cut videos, when available. Gold Members can download the database template from class plus get access to the Code Vault. If you signed up on YouTube you have to contact me so I can set up your account here on my web site. If you're not a member, Join Today!


OLE Images:
Images in Reports:
Images from Web Sites:
Imaging Seminar:
Image Map Overlays:
Full Image & Document Management:


Tab Order:
Dymo Labels:
Make Images Shrink on Reports:

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Please feel free to post your questions or comments below or submit them via the TechHelp page.


Check if Hyperlink Broken Upload Images   Link  
Bruno Segers 
10 days ago
Hi Richard,

After following the video Hyperlinks I have completely adapted my database and now it contains hundreds of local links. These links are distributed via excel export files. When one of my colleagues changes the folder name or file name, the link no longer works. Whatever makes sense. Now I've been looking for a while if I can occasionally activate a query to check these hyperlinks. And I can't find much about this on the internet. Yet I found one site where they discuss this. Read More...
Richard Rost
10 days ago
The method they're using is very inefficient. It involves downloading the file to a local test folder. All you really need to do is a DIR command to see if that file exists. I cover that in Access Developer 31 under File I/O.

It would be something like:

If Dir(MyFileName)="" Then
   MsgBox "File Not Found"
   ' Open File Here
End if

Easy enough?
Bruno Segers
9 days ago
As you say here, yes! ;-)  I downloaded the course and will see how to implement it in a check qwuery. So now and then I can run this is and update the database with an update qwuery.

By the way, Happy new Year! lots of fun this year with all our questions.
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Browse Button in Images Video Upload Images   Link  
John Schulte 
5 months ago
I have Rick's Images video set up in Access but when I click the new "Browse" button, it goes to an Access form and not a directory where I can click on a jpg. Any ideas what I did wrong?

Thanks,
Adam Schwanz
5 months ago
Can you post your code here in that button so we can see what might be wrong?
Richard Rost
5 months ago
Hi John. Impossible for us to tell what you did wrong if we can't see what you did. It's like when my girlfriend asks me what I'm eating in the kitchen at 3am.

Nothin'. :)
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Images Upload Images   Link  
Joseph Messina 
10 months ago
Hi Richard:

I was watching the free video and extended cut video how to have images in a database and I did it a long with the video.  Thank you that helped.  Is there a way I can have a sample image or something above the profile picrture field so I know or someone that uses the database to put the picture in the picture in the image box.  I know i have the button under neith to click and select a picture I just want to have the image sample above the propfile picture text box.  Ia there a way I can do that.  If you want me to i can send you a sample of what i'm talking about what i want to do
Adam Schwanz
10 months ago
Are you asking if you can just have a default value picture that's always there until someone puts in a picture? Maybe I'm not understanding what you're asking. You can use the upload images button at the top right of your post to share a screenshot of what you're trying to do.
Joseph Messina
10 months ago
Yes that what I want to do!
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Keywords: TechHelp Access Attachments, OLE Objects, Embedded, Images, Pictures, Graphics, Profile Pictures, name badges, image control, path filename, shared network folder, repository, file picker, pick file, browse file, pickfile, filedialog  PermaLink