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Home > Courses > Access > Beginner > B1 > B1 Outline B2 Outline >
 
Access Beginner 1

01. What is Microsoft Access? (14:10)
What is a database?
Why use a database?
Progression from paper
Benefits of Access
Parts of an Access database
Table
Fields / Columns
Records / Rows
Query, Form, Report
Macro, Module

02. Planning Your Database (21:54)
Consider your needs
What tables do you need
What fields are in each table
In Future Lessons...
No order info in customer table
Separate tables
Draw your forms out
Gather your printed reports

03. Getting Started (16:40)
Starting Access
Pin to TaskBar
Create a new blank database
Parts of the screen
Title bar
Window control buttons
The Ribbon
Collapse (Minimize) the Ribbon
Quick Access Toolbar
Minimize the Navigation Pane
Status Bar
Object Pane
Turn on Overlapping Windows
Get Rid of Tabbed Documents
Close & Reopen Database
Security Warning

04. Customer Table, Part 1 (25:14)
Create New Table
Datasheet View, Table Design
Field Name, Data Type, Description
Field naming conventions
Short Text, Long Text (Memo)
Numbers (Long Integer, Double)
Date/Time, Currency, Yes/No
AutoNumber
OLE Object, Attachment
Hyperlink
Calculated Field
Lookup Wizard

05. Customer Table, Part 2 (21:29)
Text or Number?
Calculations, Sort Order, Leading Zeros
Long Integer, Double
Why use an ID field?
How to move a field in the table
Save your table
Table naming conventions
Primary Key

06. Entering Data, Part 1 (21:08)
Typing sample data
CustomerID (New)
Resize a column
Two-character states
Only digits in phone numbers
Percentages are fractions of 1
Date or Time or Both
##### in a field
Date picker
mm/dd defaults to current year
Two-digit year defaults 00-29
Spacebar to check box
Horizontal scroll bar
SHIFT-F2 to open Zoom window
Switching back to Design View
Dirty Records

07. Entering Data, Part 2 (15:09)
No data is better than bad data
Download sample database from web site
Security Warning
Pressing ESCape to cancel adding/editing a record
Record Selectors
Delete a record
Access Options - Client Settings
Confirm Record Changes (Deletions)
AutoNumbers are NOT reused
Do you have to save records?
Saving layout changes
Moving a column in datasheet view

08. Sorting & Filtering (18:30)
Sorting a single field of data
Text, numeric, date sorts
Numeric v Alphanumeric Sort
Legos Analogy
Remove Sort button
Filtering records
Show just customers from NY
Filter by Selection
Remove Filter button
Filter Checkboxes
Filter to show Blanks (Null Values)
Navigation Buttons
Printing a table
File > Print
Quick Print, Print, Print Preview
Send as Email Attachment
Export to Word Document
Unfiltered
Why Queries are better

09. Customer Queries (24:56)
Create > Query Design
Show Table Window
Adding a table to your query
Drag fields to the query columns
Run the query
Design View
Add field with a double-click
Sort a field
Multiple field sort
Sort by Last Name then First Name
Sort order left to right
Moving a query column
Saving a query (CTRL-S)
Adding a Criteria
Show only customers from NY
File > Save Object As
Opening multiple queries
Switching between tabs
Change "NY" to "PA"
Can I edit data in a query?
Must I make a query for each state?
What is the "*" asterisk for?
Show box
Credit Limit less than $1000

10. Customer Form 1 (18:49)
Why use forms?
What are forms good for?
Create a simple customer form
Different ways to build forms
Single Form
Label and Text Box
Form View
Layout View
Design View
Resizing Text Boxes
Layout View uses Rows & Columns
Save Form
Open in Form View
Editing Data
Using Navigation Buttons
Pencil indicates Dirty record
Record Selector
Delete a Record
Delete the CustomerF Form
Create a Multiple Items form
Continuous Forms
Create a Split Form

11. Customer Form 2 (10:06)
Design View Preview
Form Properties
Record Source Property
Add existing fields
Field list
Click and Drag One Field
Add Multiple Fields
Shift-click method
Ctrl-click method
Switch to Form View
Switch to Design View
Deleting a field
Resize text box or label
Edit the text of a label
Change Colors

12. Customer Reports (25:42)
Create a simple customer report
Types of reports
Modify report title
Print Preview
Zoom Controls
Paper Size
Margins
Send as Email Attachment
Save as PDF
Layout View
Report View
Build report from a query
Report Wizard for Multiple Item Report
Report Wizard for Single Report
Mailing Labels
Send to Active Customers Only
Create IsActive Query
Label Wizard
Setup a Prototype Label

 

 

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