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Access Developer 23

Rentals In/Out, Order Entry, Product Inventory

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Developer 23 continues our study of Recordsets. We will design a database to manage rentals (books, tools, etc.). You can check them out individually, and check them out in batches. Then we will build an order entry system with a printable invoice, and set up inventory control when products are shipped to track product quantities on hand. 


Topics Covered

In Lesson 1, we will learn how to track rental inventory items. Say you have a store or library that tracks items that get rented (or borrowed) and need to be checked in and out. You can assign them to a customer, track their rental history, know when they're late, and so on.

In Lesson 2, we will add serial numbers to each item. These can be barcode numbers or whatever other type of data you wish to track each specific item with. You can pull up an item by scanning it. You can check the item out like in Lesson 1. In this lesson we'll use a big text box so you can scan or type in a bunch of items at once and have Access analyze the list and scan all of those items in with one batch. Great for book returns and you don't want to take the time to pull up each book. Just scan in the whole lot.

In Lesson 3, we will build an order entry system complete with a printable order form. We already covered something similar in earlier Access Expert classes, but I want a new fresh template (with some cool new techniques) for the upcoming Developer lessons. The old database was cluttered with a lot of extraneous stuff just so I could teach you different techniques. This is BONUS material, meaning the whole lesson does not count towards your hour for this class.

In Lesson 4, we are continuing with the order entry system. We will add an order list, copy the customer's address info from the customer record when a new order is placed, and create a product select combo box so you can easily add new items to the order. Again, this is another FREE bonus lesson.

In Lesson 5, we get to some new material with Recordsets. We will add QtyOnHand to our product table and create a product history table so we can audit transactions. We will add IsShipped to our order table to track whether or not an order has been shipped. If so, the order can no longer be edited (we'll lock it down). When the order is ready to be shipped, we'll click on a "Ship Order" button. First the inventory will be checked to make sure we have enough product to ship the entire order. If so, we'll then remove the products from inventory.

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