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Home > TechHelp > Directory > Access > Simple Security < Access v Excel | Hide Field >
Simple Security
By Richard Rost   Richard Rost on Twitter Richard Rost on LinkedIn Email Richard Rost   2 years ago

Simple Security for Microsoft Access Databases. Create ACCDE File.

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In this video, I will show you how to protect your Access databases with security that's good enough for most trusted work environments. You will learn how to hide sensitive objects (tables, forms, etc.), hide the Navigation Pane, disable the full Ribbon, and encrypt your database into an Execute-Only version (ACCDE).

Ruben from Toronto, Canada (a Platinum member) asks: I trust my employees. I have a small 5-person, family-run business. I'm not worried about someone intentionally sabotaging my database. However, I'd like to secure it just enough to keep people from seeing things they shouldn't (like financial data or sensitive customer info). Plus I wouldn’t want someone accidentally "breaking" something. Any tips you can give? I know you have a whole Security Seminar, but I don't need Fort Knox here.


I'll show you how to password protect your sensitive forms using an InputBox in your buttons to prompt the user for a password. I'll also show you how to minimize the Ribbon and the Navigation Pane, and also maximize Access (the entire application window). 

Silver Members and up get access to view Extended Cut videos, when available. Gold Members can download the database template from class plus get access to the Code Vault. If you signed up on YouTube you have to contact me so I can set up your account here on my web site. If you're not a member, Join Today!


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Garry Smith 
2 years ago
You said in the Simple Security video that the database can be saved as a (ACCDE) file and no changes can be made to the table, form and reports but the administrator or owner can still make changes in the (ACCDB) file. Does this mean that the (ACCDE) is just linked to the (ACCDB) file or are they now two separate unrelated databases?
Richard Rost
2 years ago
That's a very good question, and I was thinking about that as I was watching the video myself for the first time after I finished recording it. It is a separate stand-alone database file. What you want to do is set up your links to the back-end tables FIRST in the ACCDB file, and then when you create the ACCDE it will keep the exact same links. Then you distribute it to your users. I should have made that clear in the video.
Garry Smith
2 years ago
Thanks for the response.
How can it be relinked if I sent a copy of the database to someone else to use and they are not on a network? Is this possible?
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