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Home > TechHelp > Directory > Access > Check Register < Progress Bar | Don't Delete Data >
Check Register
By Richard Rost   Richard Rost on Twitter Richard Rost on LinkedIn Email Richard Rost   2 years ago

Microsoft Access Check Register Database

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In this Microsoft Access tutorial, I will teach you how create a basic check register. We will build a query to calculate the transaction amount, and to show whether or not each transaction has cleared the bank. We will build a continuous form for check register data input with a form footer and totals.

Shane from Sacramento, CA (A Platinum Member) asks: Any tips for keeping track of my expenses in a simple check register for Access? I'd like to be able to track which items have cleared the bank, so I know how much is actually in my account vs. what the bank says is in my account. A running balance would also be nice.


I'll show you how to calculate running balances, both in a printable check register report and on our data entry form using the DSUM function.

Silver Members and up get access to view Extended Cut videos, when available. Gold Members can download the database template from class plus get access to the Code Vault. If you signed up on YouTube you have to contact me so I can set up your account here on my web site. If you're not a member, Join Today!


Check Register Seminar:
Check Register Template Only:
Running Balances:
Printing Checks:
Calculated Query Fields:
IIF Function:
Continuous Forms:
Form Header/Footer:

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Please feel free to post your questions or comments below or submit them via the TechHelp page.


Faster Alternative to DSum Upload Images   Link  
John Walker 
21 days ago
In the TechHelp video, "Check Register", Richard mentions that the method of using DSum in a query ("CheckRegQ") will slow down the dB operation where there are a large number of transactions. So, what is the alternative to DSum that doesn't slow down operation? Is a course offered that demonstrates that alternative?
Alex Hedley
21 days ago
John Walker
21 days ago
I don't understand.
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Don't Display Zero Amounts Upload Images   Link  
Russ Phillips 
2 years ago
Is there a way I can cut out or blank the $0.00 in the field for debit or credit in the form so I don't have to see all the $0.00

I took out the default Value "0" in the table but that messed things up. so i put it back in. Read More...
Richard Rost
2 years ago
Yeah, the 0 default value is kind of necessary for the way it's set up. But I like your solution!

Everyone else: Russ emailed me after and said he used conditional formatting to display white foreground on white background if the amount is 0. Brilliant!
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Keywords: TechHelp Access check register template, checkbook database template, checkbook template, balance checkbook, balance bank statement, checkbook register, how to make a check register, IIF function, form footer totals, running sum, running balance, sum func  PermaLink