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Track Changes to Data
By Richard Rost   Richard Rost on Twitter Richard Rost on LinkedIn Email Richard Rost   15 months ago

Track Changes to Data - Audit Trail - Log User Activity - Record Edits

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Do you want to keep a log of any changes that are made to records in your database? In this video, I'll show you how.

Allison from Tennessee (a Gold Member) asks, "I've got a few different users who work with my database. Is there a way I can track what information they change?


I'll show you how to track changes to just sensitive fields, such as "Customer ID 4 credit limit changed from $5000 to $9000." We'll also build a simple user combo box on the Main Menu so you can track WHICH user made changes to records.

Silver Members and up get access to view Extended Cut videos, when available. Gold Members can download the database template from class plus get access to the Code Vault. If you signed up on YouTube you have to contact me so I can set up your account here on my web site. If you're not a member, Join Today!


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Please feel free to post your questions or comments below or submit them via the TechHelp page.


Question about Queries vs SQL Upload Images   Link  
Maggie Magagna 
8 months ago
Thank you so much for all your videos. You take time to explain things clearly, & i have always learned things from any video i watched. You originally posted a Tech Help video called "Backup Record Before Edited" in which you used the "On Dirty" event from the form with a Query. This event didn't seem to work right for me. I then found this Tech Help video in which you use the "Before Update" event which works perfectly. You use SQL in this video, however, because you say the Query won't work. (It did in the other video.) Which is the more efficient way to do this?
Richard Rost
8 months ago
On Dirty allows you to work with the data before it's edited. Before Update allows you to work with the data after it's edited but before it's saved to the table. So it all depends on what you're trying to do.
Maggie Magagna
8 months ago
Thanks. I guess my question was should i use a Query or the SQL? Which is more efficient?
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Problems w Extended Cut Upload Images   Link  
James Hopkins 
10 months ago
I wonder if anyone having a problem view this Extended Cut video? The video plays but no video only audio.
Richard Rost
10 months ago
Looks like a bad video. I'll repost it.
Richard Rost
10 months ago
OK. Try it now.
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Track Single Field Changes Upload Images   Link  
Michael Jones 
13 months ago
I have just been watching your Track Changes to data video and was wondering if its possible to only use certain fields to track from the original table
Richard Rost
13 months ago
Sure. Just make a ChangeLogT table with fields to indicate what you want to store: TableName, FieldName, OldValue, NewValue. Put an AfterUpdate event in the fields you want to track.
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