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6/30/2012 11:44:45 AM
Access Split Database Seminar
 
In this seminar, you will learn how to set up a database using Microsoft Access with multiple back-end (table) files: one that every database user can access, and another for sensitive information, such as financial data, that only a small, select group of users can access. You will then learn how to use Windows file and folder sharing to secure the sensitive back-end database file so that only the users you select can read that data. This seminar will cover:

1. Set up multiple customer tables, one for normal data, one for sensitive data
2. Build two customer forms; the sensitive form requiring a password to open
3. Split your database into 3 files: front end and two back-end files for tables
4. Create shared folders on your server or Windows PC
5. Use Windows-level file & folder security to prevent access to the sensitive data
6. Move the back-end files to the server and relink with the Linked Table Manager
7. Encrypt your front-end database and create an ACCDE file

You can learn more about this seminar here: Microsoft Access Split Database Security Seminar

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Course Link: Access Split Database Seminar
Keywords: access split database security seminar
Page Tag: whatsnew
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Distributing Changes Comment from Deon Riley @ 3/26/2013
Hi Richard,

Yea bring it on. I'll definately go for this as a mini seminar. You know me by now - anything Access.
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Distributing Changes Comment from Ricardo Tolliver @ 3/25/2013
Q- After I've split my database, if the fornt and backend are on different computers how do I deliver changes for forms, reports and tables especially if the (Front End) can be on several different computers?


Reply from Richard Rost:

Well, you CAN keep a working copy of the Front End database on the SERVER for people to use. If your database isn't that big (a few MB perhaps) and your network is fast, it's OK to just have multiple clients running that file directly.

However, if you have the Front End distributed to lots of different workstations, then it's really up to you to distribute those changes. You can make it as simple as creating shortcuts to their database folders and they copying and pasting the new FE file yourself. Or you can email them a link and say "here, download this." I even went so far with one client to program an automated solution that would:

1. Check for a new version (number stored in a table)
2. If it was new, quit the database and launch a BATch file
3. Batch file copies new ACCDB file from server to local workstation
4. Batch file then re-launches database

It's completely up to you.

Richard

P.S. If enough people want to see how I created that automated solution, let me know. If I get a handful of people interested, I'll make a mini seminar out of it.
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Missing Backslash on Keyboard Comment from Mubeezi Micah @ 7/8/2012
Dear Richard,

Actually, the backslash is together with the pipe symbol as you mention above.
When i press this key, i get # and if press the key together with the SHIFT key, i get ~.
On number 3 of my key board is the # key. When i press SHIFT+3, i get £.

I bought this computer from the Netherlands and i remember configuring Windows to English- United Kingdom.

Are there some additional settings that i may have to adjust?

MICAH


Reply from Richard Rost:

Try setting Windows to English-US.
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Protect Secure Information Comment from  Jerry @ 7/7/2012
At 6:57.  You opened the CustomerSecureF showing all secure information.  You did this without using a password.  I thought the purpose of this course was to show how to protect secure information?  Please don't tell me that I can take another course.  This one failled in its' stated objective.  What gives?


Reply from Richard Rost:

Jerry, if your users have access to the NAVIGATION PANE they can open up any forms they want. You can HIDE the Navigation Pane on database startup (which is in Access Options > Current Database) so they can't. The password only pops up if you use the button to open the form. You COULD put the inputbox code in the OnLoad event of the secure form instead of the button, and then it wouldn't matter how you opened the form.

REGARDLESS of whether they can open the FORM or not, if they don't have security rights to the SECURED BACK-END TABLE database (which you set up at the WINDOWS level), then they won't see any data in the form or will get an error message. *I* have access to that back-end table, so the form opened.

Objective SUCCEEDED. :)
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Missing Backslash on Keyboard Comment from MUBEEZI M @ 7/3/2012
Thank you Richard! I really enjoyed it!

For some strange reason, i can't find the back slash on my keyboard! Usually, i have to open Excel, type =CHAR(92) in a cell, then copy the resultant back slash into the VBA editor.
Is there something missing on my keyboard? Or is there a key combination that i have not yet learnt to utilise?

MICAH


Reply from Richard Rost:

Wow. I've never heard of that. Unless you have a foreign-language keyboard I don't know what the problem is. The backslash on ALL of my keyboards is on the same key as the PIPE symbol: |

Can you snap a picture of your keyboard and email it to me? amicron@gmail.com.

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Comment from Richard @ 6/30/2012
Now that you're finished with this seminar, make sure to check out my ACCESS SECURITY SEMINAR and ACCESS DATA ENCRYPTION SEMINAR for even MORE ways to protect your Access databases.
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