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Microsoft Access Forum
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This forum is for the discussion of Microsoft Access.

Access is my personal specialty. Have questions? Comments? Want to discuss how to do something? Post it here. Also, I get a LOT of questions sent to me in Email from people around the world. I'll post the interesting ones in here. Feel free to comment on them.

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Read Own Icons On the Ribbon by Jan H @ 5/18/2018
Is there any EASY WAY to use own icons on the ribbon?


Reply from Alex Hedley:

I've hopefully got a course released soon on creating your own ribbons.
There's a bit of XML involved in some hidden tables but it's easier once you know how.
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Read Duplicate Values on Multiple fields by Brent R @ 5/15/2018
I found your tips on "Microsoft Access Duplicate Values on Multiple Fields" it is very close to what I am looking for but I would like to allow it to check for combinations of First Names and Last Names and make sure there are not duplicates in the table how can I do this? I have a field in the ContactT called FName and LName and the combination of the two can not be duplicated in the table so when the form is closed I would like it to check before upodating and prompt with error when duplicate is found.


Reply from Alex Hedley:

Have you seen the Composite Keys Tip?
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Read I want to use access to track payments by Robert R @ 5/10/2018
I don t think you have covered how to handle payment when they bounce or when they decline if your customers pay by check or credit card.
Specifically how to keep balances correct in the event of a declined or bounced check and how to notify a rep if the accounting is a divergent department and you are the rep for the customer who gave you the bad check or credit card.
Thanks


Reply from Alex Hedley:

You could add an extra column of cleared and set that automatically on Cash payments and then set them for others that need checking.
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Read Display a Single Record on a Report by Kirk R @ 5/10/2018
I have been trying to display a single record on a report and have run into a roadblock.  I have created a query based on the report and have set the criteria to Forms!Formname!Fieldname.  This seems like it should work, but everytime I run the query, the qyery asks me for the parameter forms!formname!fieldname.  The form is open and is set to the record I want to see, but i can't seem to get it to work.


Reply from Alex Hedley:

Check the name of the Field on the Form, it may have changed spelling.
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Read Forum Search by Gregory C. Smith @ 5/7/2018
How do I search the forum?  I didn't see a search box anywhere in the forum pane. I am trying to make a hot link in a subreport to open a form on that record. I have tried several WHERE statements in a macro.
[ARR_ID]=[Reports]![rptPendingARR_AllYearsAllSpecialists]![Report]![subrptPendingARR_AllYearsAllSpecialists]![AutoNo]
[ARR_ID]=[Reports]![rptPendingARR_AllYearsAllSpecialists][subrptPendingARR_AllYearsAllSpecialists]![AutoNo]
I can manually enter a record in the parameter box that shows up in the error.  I have no trouble links in subforms to open a different form using a similar WHERE such as [RequisitionNum]=[Forms]![frmContractObligationsTracking]![sfrmContractObligationsTracking]![RequisitionNum]
I cannot figure out why I cannot create the WHERE in a subreport in a report to use the link in Report View.
The link in the subreport opens the form but does not pass the value of the AutoNo to the form's ARR_ID.



Reply from Alex Hedley:

There is a SEARCH box in the top right corner of every page.
Is the link in the main report or the sub report? Might just need the sub report value.
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Read Homework by William E @ 5/4/2018
I am on Access Expert level 10.  As a student, I thought I was doing great....until we got the homework. Then I failed miserably.  I haven't been able to complete one task correctly.  I find them to be much to difficult for this level, and it's very discouraging.  If anyone else is willing to admit this, here's a suggestion.  Instead of 3,4, or 5 assignments, how about just one.  And make it something that is in exact relationship to what we just learned.  Like an Iif statement after we learned Iif statements.  If there is no one else, and it's just me, maybe I should start the course over.  Thanks


Reply from Alex Hedley:

Try not to get too disheartened, it's annoying when you can't do something straight away but don't give up.
Can you share the question and what you tried and we can work together to see about a solution.
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Read Production Schedule Updates by Richard S @ 4/30/2018
Hi folks,

Was wondering when to expect Access Developer-8;  please advise when you get a moment.

Hope all is well & till later,
Rick S.
San Antonio, TX


Reply from Alex Hedley:

Should be released soon.
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Read Snap To Align by Glen S @ 4/30/2018
Is there a way to snap to align all of the front and end edges of fields in the form design section at a single time?


Reply from Alex Hedley:

There should be options in the ribbon.
Or you could group everything, but rich usually suggests breaking that.
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Read Homework Access 9 Expert by William B @ 4/29/2018
Access Expert 9 Homework. I restricted this to a Nested IIF Statement. I m not sure if this will restrict other abilities later. But as an end report I felt it was appropriate.    



=IIf([ISPaid],"Paid In Full",IIf([QuoteOrInvoice],"Quote Statement","Invoice For Payment"))
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Read Access limitations by Brandon J @ 4/26/2018
Hello sir,

     I know you ve talked in class about how Access has a 2 GB size limit, which can be overcame by splitting the database. What other limitations does Access have? For example, how many times can you split a database? Also, what is the maximum number of users a single Access database can support, simultaneously? When is it time to look into SQL server?

Thank you!


Reply from Alex Hedley:

Splitting just means putting tables etc in another file, you can have every object in it's own db, I wouldn't recommend it but that's the limit.
MS Article: Access specifications
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Read Creating Employee Vacation Database by John S @ 4/25/2018
Yes I did. Thanks. I have a new problem.
I have a form that shows an employees accrued hours, hours used, and remaining hours. i need the remaining hours to subtract from each new used hours entered. right now I have to mentally add the new hours with the existing hours used to get the correct remaining hours. what am i missing? i tried the AfterUpdate function, but it's not working for me. any ideas as to what i am doing wrong?


Reply from Alex Hedley:

Can you share the code you tried?
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Read Running Total by Roger R @ 4/24/2018
Having trouble getting the DSum function to generate a running total by groups.  My query has a field that is coded as:  RT: DSum("[Sum of Totbush]","[TransmasTotalsCornQ1]","CropYr=" & [CropYr] And "No<=" & [No]).  The CropYr and No fields are number fields that are sorted in ascending format.  When the query is run, I get a sum total for all the groups for each record.  If I remove the second part of the criteria that evaluates the No field, the query will produce a running total for each crop year for each record.  I need for the query to produce a running total of the "Sum of Totbush" field that is reset for each change in crop year, but is sum totaled by each month (ie No) in the year.  

Thanks in advance for your assistance.

Screen shot follows:
CropYr Sum Of Totbush Month No RT FiscalMonth MName CompNo
2017 12382.8628 6 24209 1718818.2299 1 Jun 24209
2017 9579.6429 8 24211 1718818.2299 3 Aug 24211
2017 34537.7964 9 24212 1718818.2299 4 Sep 24212
2017 38238.92 10 24213 1718818.2299 5 Oct 24213
2017 55374.2785 11 24214 1718818.2299 6 Nov 24214
2017 62170.0169 12 24215 1718818.2299 7 Dec 24215
2017 13425.3557 1 24216 1718818.2299 8 Jan 24216
2017 29144.9914 2 24217 1718818.2299 9 Feb 24217
2017 786.0714 3 24218 1718818.2299 10 Mar 24218
2017 9821.4256 4 24219 1718818.2299 11 Apr 24219


Reply from Alex Hedley:

This blog post may help.
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Read Different email different addresses by Richard W @ 4/17/2018
I have a NameT and an AddressT.  If John Smith has two or more addresses, how to I keep "John Smith" from being listed for each separate address (and the same problem occurs with email addresses, telephone numbers etc).


Reply from Alex Hedley:

I'd have these as SubForms and only list the none duplicate data.
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Read Training Database by Gina D @ 4/14/2018
Hi Alex/Richard,
I've created a Training Database and need help. I would like to have a subform populate with all Mandatory & Recommended Training required for that Position Title when I select it in my ComboBox on the main form. I also need to use this form for any other additional training & qualifications the employee may have completed or previously obtained. In addition, some training has timeframes for when it must be completed from date of employment.
1. EmployeeID
2. Course Category
3. Course Name
4. Course Requirement (Mandatory (Red) or Recommended (Light Orange), Completed(Green))
5. Course Duration (1 day, 2 days, 1 week etc...)
6. Course Due Date (the expiry date from date of employment)
7. Obtained Date
8. Expiry Date
9. Course Provider
10. Subject Expert

You help would be greatly apricated   also if you have free already covered something similar please let me know where I can find the training.
Many thanks
Gina D


Reply from Alex Hedley:

Have you created your Queries to get the information you require?
You can then create SubForms displaying this information, filtered on EmployeeId.
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Read Access 323 Student Test Taker by Gioia H @ 4/14/2018
Hello, I'm trying to modify this for my needs for multiple surveys. I want it to say what Question # I'm on. I used a Dcount to get how many questions based on my survey ID but I can't figure out how to get the number of the question I'm on. I.E. Question 4 of 20... What code/function can I use to get the current question #?


Reply from Alex Hedley:

You might be able to use Form.CurrentRecord property.
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Read Capturing the value from a Parameter driven Query by Richard S @ 4/10/2018
Hi folks,

Sorry for the long post...

I have a Query that asks for a parameter.  Once the query has run, I want to export the resulting records to an Excel spreadsheet, using the value of two fields as part of the new spreadsheet naming convention.

I'm still something of a "newbie" in VBA, so am struggling on how to capture the value of a text field named "ORG"  and another text filed named "Campus_Dept".

I have tried DLookup, but keep getting a "3326 - Recordset is not updateable"  error message.

I have over 100 "ORG's" to process... and will end up repeating this whole evolution about every 2 months or so.

Please advise how best to be able to capture the actual value of these two fields  "ORG"  and  "Campus_Dept"  from a parameter driven query that will alwasy return at least 1 row.

Much appreciated & till later,
Rick Stockstill
San Antonio, TX


Reply from Alex Hedley:

You could add those values as a column to your Query then when you export they'd show, but they'd be there for every row.
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Read Inventory by Julio S @ 4/9/2018
Where I can find training in how to create an inventory database which tracks item quantities?


Reply from Alex Hedley:

The Work Order Seminar may cover what you need, check out the Outline and summary video.
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Read Mouse right click stopped working by Bob W @ 4/5/2018
A couple days ago, the mouse right click stopped working in form title bars in both of the databases on both of my computers.  It works on file names in the list of tables, queries, and forms.  I added "Edit,", "Datahsheet," and "Sql" to the quick access toolbar.  That works.

Was there a windows update or Office update that broke Access?


Reply from Alex Hedley:

Is there anything on the MS Forums?
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Read Microsoft Access Forum by Richard W @ 4/2/2018
I am making a simple database to use to collect customer survey info. My plan is to have a main form with a sub form of questions with yes no check boxes for answeres. I am having trouble getting the sub form to display all 20 questions.
Thanks in advance for the help


Reply from Alex Hedley:

The Web Database has a Test Taking example.
Or Access 323
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