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Microsoft Access Forum
By Richard Rost   Richard Rost on Facebook Richard Rost on Twitter Richard Rost on Google Plus Richard Rost on LinkedIn Email Richard Rost

This forum is for the discussion of Microsoft Access.

Access is my personal specialty. Have questions? Comments? Want to discuss how to do something? Post it here. Also, I get a LOT of questions sent to me in Email from people around the world. I'll post the interesting ones in here. Feel free to comment on them.

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Read Prevent incomplete record saving by Will @ 3/11/2013

I have no validation rules for any field and every field is required = no.  And still I get that message.  Any other ideas?
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Read Prevent incomplete record saving by Mubeezi Micah @ 3/9/2013
Dear Will,

you may need to check your validation rules (table and form level). if any of the fields on the form is set Required=Yes, then you may get that error message. Or may be someone on the forum approaches it differently? please share.

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Read Prevent incomplete record saving by Will @ 3/7/2013
Thanks Micah.  But how do I get rid of the MS Access auto notification saying "You can't save record at this time....Do you want to close anyway?"
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Read Prevent incomplete record saving by Alex Hedley @ 3/6/2013
You could also have a Cancel button that has

DoCmd.RunCommand acCmdUndo
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Read Prevent incomplete record saving by David S @ 3/6/2013
If you want to use code instead of Richard's much more simple suggestion, surely you ought to use OR rather than AND. Your code will only set me.dirty if ALL conditions are satisfied, not if ANY condition is satisfied. I cannot comment on whether me.dirty does anything if set to false!
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Read Prevent incomplete record saving by Mubeezi Micah @ 3/5/2013
ear Will,

You can also try changing the AND condition to OR. This way, if just one of the six fields is NULL, the record will not be saved. Also, notice that i use Cancel = true. So your code would look like;

If IsNull(Me.SectorCombo) OR IsNull(Me.StationCombo) OR IsNull(Me.BuildingCombo) OR IsNull(Me.Description) OR IsNull(Me.Requestor) OR IsNull(Me.RequestorPhone) Then
msgbox "inform user why his record is not being saved and what he needs to do"
Cancel = True

End If

Lastly, i notice as if you have comboboxes in your code. Sometimes they have a value even when a user has not selected any option e.g., if one of the options in the combobox is "Select One". Make sure you take care of that in your code because in that instance, the combobox is not null but the value "Select One" is not the desired data that you may want to be saved in a table.

wishing you good luck with your project!

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Read Prevent incomplete record saving by Beau @ 3/5/2013
I reckon I just like to make things hard on myself.  Haha Thanks for untying the knot Mr. Rost!
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Read Prevent incomplete record saving by Will @ 3/5/2013
I'm trying to prevent my database from saving incomplete records when users don't complete certain fields on the form. I put this code in the before update event but it still saves incomplete records. What am I missing? Thanks for the help!

Private Sub Form_BeforeUpdate(Cancel As Integer)

If IsNull(Me.SectorCombo) And IsNull(Me.StationCombo) And IsNull(Me.BuildingCombo) And IsNull(Me.Description) And IsNull(Me.Requestor) And IsNull(Me.RequestorPhone) Then
Me.Dirty = False

End If

Reply from Richard Rost:

How about just setting those fields to REQUIRED=YES?
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